§ 13-147. Special event permit—Generally.

(a)

Any person or entity desiring to stage, promote, or conduct any special event in the county shall first secure a special event permit from the county manager or designee. The county manager or designee shall coordinate the application process between county departments and other affected agencies.

(b)

The permit shall not be issued unless the proposed event is allowed as a permitted or conditional use within the zoning district where the property is located. A special event site plan may be required under appendix E, section 14.13.00.

(c)

The permit shall not be issued unless and until the following plans, documents and information are submitted to the county manager or designee and the following minimum conditions are met:

(1)

Adequate plans for site construction, sanitation facilities, sewage disposal, garbage and refuse disposal, drainage, floodlighting during darkness, insect and rodent control, water supply and food service. For the purposes of evaluating such plans, the standards established by the state, either through the state statutes or the state administrative code, shall be considered the minimum requirements. In evaluating the plans, the county manager or designee shall also consider the applicability of provisions of F.S. ch. 386 and such other provisions of law, or of local ordinances, as they may deem necessary in the interests of the public health, safety and welfare.

(2)

An adequate legal description and scale map or plan of the event site, showing the location of all required facilities, all points of ingress and egress and designated parking area(s) outside the performance area, and designated safe pedestrian routes that indicate travel between the designated parking area(s) and the performance area. Designated parking areas shall provide for at least one (1) parking space for every three (3) patrons. No motor vehicle, motorcycle, or mechanized vehicle shall be permitted in the event area except when necessary to ensure compliance with this section or when being used as part of the special event.

(3)

An adequate plan that addresses all appropriate public safety requirements. Appropriate public safety requirements may include, but are not limited to internal security, traffic control, communications, fire protection, and medical services, including ambulance transportation, in and around the event area. For each discipline specific component of the public safety requirements, the county manager or designee shall designate the appropriate governmental entities to review and approve each component.

a.

The security plan shall provide a detailed description of security operations. Security operations include, but are not limited to the event management's capabilities to deter, prevent and take action to potential acts that could be disruptive to the event or criminal acts as defined by state statutes or local ordinances. For every five hundred (500) patrons, event security shall include at least one (1) person professionally trained and certified in security or at least one (1) state certified law enforcement officer with jurisdictional authority. Event security shall be on duty at all times during the event. The ratio of security personnel to event patrons may need to be increased depending upon the nature of the event, traffic impact, event timing and duration, and the service and/or consumption of intoxicants.

b.

The traffic plan shall include a detailed description of the safe and efficient management of traffic flow from public roadways to the designated parking area(s), movement of pedestrian traffic to and from the event area and traffic movement out of the designated parking area(s) to public roadways. On-site, private property event traffic management shall be at least one (1) person professionally trained in traffic control or at least one (1) state certified law enforcement officer with jurisdictional authority. Traffic control of public roadways shall only be conducted by a state certified law enforcement officer with jurisdictional authority. Event traffic management shall be on-duty at all times during the event. A road closure permit may be required as set forth in section 15-16 or as required by the state for state roads.

c.

The communications plan shall provide a detailed description of event communications. Event communications include, but are not limited to the internal communication between the event management and event staff, the external communication between the event's public safety components and the county's public safety agencies. The communications plan shall include all contact information for all persons and/or entities involved in the event sponsorship and management, suppliers and vendors responsible for goods and services to the event; and all public safety agencies with jurisdictional authority. Community notification may be required.

d.

The fire protection plan shall provide a detailed description of fire service operations. Fire service operations include, but are not limited to a detailed plan to manage pyrotechnics or fireworks, tents that exceed two hundred (200) square feet in size, temporary structures, inflatables such as balloons and structures such as jump houses, and review and approval of vendors' cooking platforms at the special event. A tent permit may be required by the county building division.

e.

The medical services plan shall include a detailed description of the medical operations. Medical operations include, but are not limited to a dedicated staging area for ambulance and fire service vehicle(s); event operational times with assignments and locations of all medical resources and a list of the closest hospital with contact information. If the event's medical operations and management are to be conducted by a private organization, the following information is required:

1.

Medical director's name, copy of professional medical credentials and twenty-four (24) hour contact information;

2.

Names, contact information and copy of professional medical credentials for all care responders assigned to the special event;

3.

Provide procedures for normal event operations, and emergency operations such as mass casualty incidents, mass treatment and emergency evacuation;

4.

Locations for first aid and rehabilitation; and

5.

A complete listing of all medical resources required to maintain the level of service as designated by the event's medical director.

Coordination with Lake Emergency Medical Services, Inc. may be required.

For special events that include federal, state, adjacent counties and/or municipal jurisdictions in addition to unincorporated county, the county manager or designee may include the federal, state and/or municipal jurisdictions to participate in the review and approval of the appropriate section of the public safety requirements.

(4)

Upon receipt of a special events application and associated application fee, the county manager or designee will review the event application not only for completeness, but will evaluate all the information to determine the complexity of the entire event. Events that are determined to be more complex may require additional public safety planning that will require the implementation of an incident action plan (IAP). The county manager or designee will coordinate with the event manager/sponsor to create, implement and maintain an incident action plan. If an IAP is required, an additional application fee may be charged by the county.

(5)

Full and complete compliance with all beverage license laws and other laws, ordinances and regulations applicable to the county shall be required.

(6)

The applicant shall provide for the exact date and time of commencement and the exact date and time of the conclusion of the event. Any time required for setup or clean-up shall be included.

(7)

A written public liability insurance policy insuring the person staging, promoting or conducting the event against any and all claims and demands made by any person or persons for injuries received in connection with the staging, promoting, conducting or attendance of or at the event, written within limits of not less than three hundred thousand dollars ($300,000.00) damage or injury to any one (1) person for bodily injury or otherwise, and for not less than five hundred thousand dollars ($500,000.00) for damages incurred or claimed by more than one (1) person for bodily injury or otherwise, plus one hundred thousand dollars ($100,000.00) damages to property. The original or duplicate of the policy shall be attached to the application for a special entertainment permit, together with adequate evidence that the premiums are paid.

(8)

The actual admission ticket to be used at said event. The ticket shall contain thereon a provision that the holder will consent to the search of his vehicle or any package for illicit drugs, and that if he fails to do so, he will be denied admission and his money will be refunded.

(9)

Event parking shall be prohibited on public right-of-way unless advanced written approval is received from the entity having jurisdiction over such right-of- way. The county manager or designee shall have the authority to post temporary "no parking" signs along any public right-of-way which may be affected by the special event.

(10)

A completed application shall be signed by all owners of the property subject to the special event, and notarized. Signatures by agents will be accepted only with notarized proof of authorization by the owners. In a case of corporate ownership, the authorized signature shall be accompanied by a notation of the signatory's office in the corporation.

(d)

The application for a special event permit shall be submitted to the county manager or designee at least ninety (90) days in advance of the commencement of the event for which the permit application is filed, to permit the county manager or designee to evaluate the application in an orderly and expeditious manner. The county manager may waive this time frame if the applicant shows exigent circumstances not caused by the applicant.

(e)

If there shall be any deviation or violation of or from the conditions and plans submitted under this section or violation of other provisions of this article, or any material misrepresentation in the application for the permit, the county manager or designee may revoke the special event permit granted. Such violation or misrepresentation shall be prosecuted as provided by law. Each violation shall constitute a separate offense.

(Ord. No. 2013-4, § 2, 1-22-13; Ord. No. 2013-50, § 2, 9-24-13)